Serving on a community association board of directors can be a challenge.  It's an enormous job with a great deal of responsibility.  Homeowners who dedicate their free time and expertise by serving on boards and committees to ensure that all residents can enjoy the benefits of their community, deserve to work with a management company that can make their job much easier.

The Pennmanner group of professionals offers association management services to both existing communities and communities under construction.  Our services are tailored around the specific needs of your association.  We actively manage every element of our properties from repair and maintenance to bill payments and financial statement preparation.  We ensure that all fiduciary obligations are met by creating accurate and well founded budgets. With Pennmanner Management Company handling the day-to-day issues of association management, our clients are able to focus on the big picture.  They have the information they need to make decisions that will increase the property values of the homes in their community.  Our growth is fueled by our commitment to provide the highest level of service to our clients.  

Licensed and trained specifically for Association and HOA property management.  The Pennmanner expertise is a tremendous asset when it comes to assisting our clients in maintaining the highest level of standards for the community.

Your trained professional property manager deals directly with the individual owners, tenants, contractors, attorneys, accountants and other service providers so that your time can be more productive.

Our comprehensive services include:

• Preparation of Monthly Reports & Financial Statements
• Provide Monthly or Quarterly Property Inspection Reports summarizing maintenance performed, maintenance defects requiring attention and the recommendations for the Board of Directors to review. Site management is vital.  We provide detailed property inspection reports that identify maintenance needs in a timely manner.  Reserve analysis to determine whether the time projections are on track or require adjustment
• Complete supervision of On-Site Personnel and Contractors to ensure that contracts are performed in accordance with their terms
• Obtain and present to the Board of Directors bids for any major work to be performed.  Verification of contractor license and insurance requirements, references and contract preparation.  Detail oriented Construction Management enables Pennmanner to develop, implement and directly supervise all types of property improvements and repairs as well as monitor the ongoing maintenance provided by third party contractors.  This results in reduced project cost and substantial time savings
• Analyze service contracts and recommend changes that would provide better performance, greater efficiency and/or cost savings
• Review and Management of Association Insurance Needs and Requirements
• Coordination of Board Meetings and Membership Meetings
• Preparation and Coordination of State Required Reports
• Supervision and assistance with major restoration and maintenance projects
• Implementation and monitoring of Association Rules and Regulations
• Attendance of Board of Directors meetings to ensure the goals of the Association are obtained

Accounting & Financial Services:

• Annual Budget Preparation
• Preparation of Monthly Financial Statement (Balance Sheet, Income Statement and Variance Reports)
• Delinquency Reports
• Bank Reconciliations
• Fee Collection Report
• Payment Coupon Printing & Distribution
• Maintenance of Replacement Reserve Account
• Initiation of Lien Proceedings
• Accounts payable administered in conjunction with approved annual budget